Chapter 5 Appendix B

Statements / Policies / Codes B.1 Diversity Statement

As of October 14, 2015

The Department of Management Information Systems actively encourage the involvement and participation of everyone. Our department is based on mutual respect, acceptance and encouragement; with each of us taking personal responsibility for helping each other live up to these principles. We believe diversity of ideas, skills, cultures and viewpoints are irreplaceable in keeping Department of Management Information Systems and our community vital, growing and viable. We want our community to be more diverse, by any measure - so whoever you are, whatever your background is, whatever views and goals you have, we welcome you. B.2 Anti-Harassment and Anti-Bullying Code of Conduct

As of October 12, 2015

The Department of Management Information Systems is dedicated to providing a respectful, harassment-free community for everyone. We do not tolerate harassment or bullying of any community member in any form. This does not only extend to members of the Department of Management Information Systems, but to anyone who chooses to become involved in the larger Business School community of officials, researchers, students, users, and third-parties through events or interactions.

Harassment includes offensive verbal/electronic comments related to personal characteristics or choices, sexual images or comments in public or online spaces, deliberate intimidation, bullying, stalking, following, harassing photography or recording, sustained disruption of talks, IRC chats, electronic meetings, physical meetings or other events, inappropriate physical contact, or unwelcome sexual attention. Participants asked to stop any harassing or bullying behavior are expected to comply immediately.

If a participant engages in harassing behavior, representatives of the community may take reasonable action they deem appropriate, including warning the offender, expulsion from any Business School event, or expulsion from mailing lists, IRC chats, discussion boards and other electronic communications channels to resolve the issue. This may include expulsion from Department of Management Information Systems membership.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please act to intercede or ask for help from any member of the Department of Management Information Systems, IRC chat admins, website admins, or organizers/representatives of any physical events put on under the auspices of the Department of Management Information Systems. B.3 Meeting Attendance Policy

As of October 8, 2015

Members of the department are expected to attend most regularly scheduled meetings. Chair’s office does much of its work and nearly all of its decision making via electronic tools. Meetings are typically held monthly, with additional meetings scheduled during periods of high workloads.

Missed meetings seriously diminish the effectiveness of the entire department, and thus of the Business School. The Department of Management Information Systems therefore developed this written policy in order to set a clear shared expectation for meeting attendance that we will hold ourselves accountable to the school.

Members of the department are expected to attend at least 90% of all regularly scheduled meetings. Members of the department are expected to defend regular meeting times in their personal calendars, and to avoid scheduling other meetings during that time.

Department members occasionally miss meetings due to circumstances beyond their control such as illness, travel schedules, jury duty, or holidays. These will generally be considered ”excused” absences. In all cases, board members are expected to notify the board of meetings they know they will miss. ”Silent failure” (i.e. missing a meeting without notification) is unacceptable.

In order to make the department more accountable internally and to the Business School community, we will institute the following ”transparency” measures:

All minutes (with attendance, and excused/unexcused absences) will be sent via email to members by the Secretary.
Repeatedly absent department members will be noted in the meeting minutes.
Percentage of the department meeting attendance will be reported at the end of the academic year (e.g. Prof. Doe attended 95% of scheduled meetings this year).
We will maintain a public, year-to-date summary of department member attendance on the department website so that members of the department can check in on our attendance.

B.4 Policy on Disclosure of Interests

As of October 9, 2015

Department members are expected to disclose strong personal interests when items are considered. If there is a direct interest in an outcome (beyond the impact on the department at large), the disclosure should be recorded in the minutes. B.5 Meeting Agenda Content / Distribution Policy

As of October 8, 2015

Agendas should be posted at least two days in advance, include correspondence listing. Agendas should go out to Department of Management Information Systems members list at least two days before every meeting. Also, posted on ybusm.org in the agendas listing. List mailing should be full text of agenda, not just a link. Lead every agenda with something like ”comments or feedback on any agenda item? E-mail the board list at least a day before the meeting.” Agendas should include a list of correspondence received by the Department of Management Information Systems since the last agenda.